Who are we?

We are UKHerbals, referred to throughout as we/us. We are based in Reading, UK and are a leading supplier of herbal remedies, herbal tinctures, superfoods and wholefoods to retail & trade customers.

Information We Collect

To fulfil your order and comply with EU legislation, we need to collect:

  • Your name and address
  • Your phone number (if you have supplied it)
  • Items that you have ordered from us
  • Your email address

We collect anonymous data about your website visit using Google Analytics, however we cannot identify you from this data.

Why We Need Your Information and How We Use It

We rely on the following legal bases to collect your information:

  • To fulfil the contract between you and us, when you place an order with us, and to ensure performance levels can be verified for customer service or dispute resolution,
  • Your positive consent to sign up for our mailing list. This may be withdrawn at any time by clicking the Unsubscribe link at the bottom of any email or contacting us directly.
  • To comply with accounting and tax regulations.
  • Under a legitimate interest to improve our service to you, we may ask for your feedback in the form of a survey or a review.
Information Sharing and Disclosure

Information about our customers is crucial– if we don’t have the right information, we can’t get your orders to you! It also enables us to provide you with the best possible service we can.

Occasionally, we use external services to help us perform these tasks more efficiently and we may need to share your data with these 3rd parties. In order to be fully transparent, we utilise the services of the following companies/services:

Data Retention

We are legally obliged to retain your order data for the shortest time we can. For legal reasons under company law, we must keep purchase records for up to 7 years.

Transfers of Personal Information Outside the EU

Some of the services that we utilise are based outside of the EU. The transfer of data will only ever be processed when absolutely necessary and all services are certified under a relevant scheme.

Currently, we have the following services based outside of the EU:

Your Rights

If you reside in certain territories, including the EU, you have several rights in regard to your personal data. While some of these rights apply generally, certain rights apply only in certain limited cases. These rights are described below:

  • You may have the right to access and receive a copy of the personal information we hold about you by contacting me using the contact information below.
  • Update information held about you. If we hold incorrect information about you, we will update it unless we have good reason not to, without undue delay.
  • You have the right to ask us to delete data that we hold about you. We may not be able to comply with this should we have a legal obligation or overriding reason for this. If we do, we will give you a full reason, and tell you about your right to complain to the overseeing body.
  • You may ask to restrict what we may do with your data. You may withdraw your consent from any marketing at any time.
    If you wish to restrict our processing of your data, we will suppress your data from any marketing or processing. We may continue to store your data in its entirety, or a subset of your data if it is required for legal reasons, or if we require it to ensure your request for suppression is upheld.
  • You can object to
    • Our processing of some of your information based on legitimate interests and
    • receiving marketing messages from us after providing your express consent to receive them.

In such cases, we will suppress your data until we can examine your reasoning for objection and take action appropriate to the decision.
Should you disagree with our decision, you may complain to the appropriate overseeing authority.

  • If you reside in the EU and wish to raise a concern about our use of your information (and without prejudice to any other rights you may have), you have the right to do so with your local data protection authority.
    In the first instance, please raise your concern with us, using the details specified at the bottom of this document. If you are unsatisfied with our response, you may complain to the overseeing body.
    In the UK, the overseeing body is the Information Commissioner’s Office (ICO). Details on how to make a complaint can be found here: https://ico.org.uk/concerns/
How to Contact Us

Should you wish to contact us to discuss our data retention policy please contacts us via the form at: https://www.ukherbals.co.uk/elements/pages/contact/

General T&C's

You may change the contents of your cart at any time until you click the ‘Place Order’ button. After you have placed your order and paid you will receive a confirmation email from us and from our payment provider. This is also your last chance to check the details and items for purchase that you have submitted. Please check this carefully, especially your address details as errors cannot be rectified after your order has shipped.  Please note that it is your responsibility to ensure that the order is correct, including both the billing and shipping address.  We cannot be held resposnbible in the event of you entering an incorrect address.

If you notice an error please contact us via email or our contact page ‘contact us’ form immediately.

If your order has already been dispatched then unfortunately we cannot help further at this point.  Any orders that are shipped to an incorrect address should be returned by Royal Mail.  Once returned we will contact you to arrange redelivery at your expense.